Full Schedule 2015

8:30-9:10

Registration / coffee / networking

9:10-9:20

Welcome Introduction

Goldfarb Library, Rapaporte Treasure Hall

9:20-10:20

The Digital Public Library of America is in its third year of bringing together openly available contents from America’s libraries, archives, and museums. Dan Cohen. DPLA’s Executive Director, will talk about what’s new at the organization, discussing recent developments around DPLA’s national network, its work in rights and technology, and its exploration of better access to ebooks.

Goldfarb Library, Rapaporte Treasure Hall

10:20-10:40

Coffee Break

10:40-11:25

Breakout Sessions 1

Enhancing Primo Browse from Aleph

Are you an Aleph-Primo customer using Primo Browse? Have you added the enhancements that Aleph makes available to Primo, such as see references? If not, this presentation will explain how.

Joan Kolarik, CUNY, joan.kolarik@cuny.edu

Usdan Student Center, Alumni Lounge

ExLibris Expert Services – A year after implementation

One year after implementation, workflows have changed slowly, and in some cases, reflected the way work was done in Aleph. The design intention of the new LSP was not fully understood, and all the features and possible configurations of Alma were not being fully utilized. Expert Services offered Brandeis University the opportunity to rethink workflows, reconsider initial configurations, and create a deeper understanding about how Alma can benefit resource management.

Matthew Sheehy, Brandeis University, sheehy@brandeis.edu
John Larson, ExLibris

Goldfarb Library, Gardner Jackson Room

11:25-11:40

Break

11:40-12:10

Breakout Sessions 2

Scan Delivery Service (aka Photocopies) in Aleph

A how-to presentation. How we turned the photocopy request feature of Aleph version 21, 22) into a document delivery scanning service, using OCLC’s Article Exchange for the delivery part. The presentation will cover Aleph table work and setup, and policy decisions regarding the service.

Jane Aitkens, McGill University, jane.aitkens@mcgill.ca

Goldfarb Library, Gardner Jackson Room

Data visualization with the Primo APIs: building an application to support librarians

This session will show how the librarians at the Kingsborough Community College library created a web-based tool for visually representing our Primo data by drawing from the Primo X-Service Search API. Building upon this API, we created an application using Python’s Flask framework and the D3.js JavaScript library that visualizes our collections interactively. The most recent version of our application can be seen at http://b7jl.sdf.org:35317/. The tool has shown its value in several ways, including collection development (as it helps librarians see where the collection is lacking) and in answering interdisciplinary reference questions (since librarians can use the tool to visualize where search terms fall in the collection). This presentation will be of interest to those interested in visual representations of Primo data, as well as those interested in applications of the Primo APIs. It raises broader questions about the potential of APIs in libraries, and the ways in which we can use them to benefit our stakeholders.

Mark Eaton, Kingsborough Community College, CUNY, mark.eaton@kbcc.cuny.edu

Usdan Student Center, Alumni Lounge

GOBI API: Real Time Acquisitions with Alma and GOBI

GobiAPI is a real-time order integration process between GOBI and Alma, replacing GOBI’s traditional batch integration processes. Alma libraries no longer have to configure a loader, retrieve files via FTP, and load into the local system. This presentation outlines the order workflow and setup of GobiAPI, and its relation to other YBP technical services products, for a clean, efficient order process.

Deb Silverman, New Business Development Manager, Library Technical Services
Laura Zusman, Collection Development Manager
YBP Library Services

Goldfarb Library, Farber 2 Classroom

12:10-1:25

Lunch

Usdan Student Center, International Lounge

1:25-2:25

Breakout Sessions 3

Improving Accurate Collection Access with Aleph Inventory

HFJ Library at Hampshire College has been running a stacks inventory this summer for the first time in current employee memory. At any of CUNY’s 21 libraries there is almost always someone (somewhere) checking on the checking on the physical collection.

Finding physical materials through the finest of Discovery solutions is only as accurate as how up to date one’s catalog inventory is. Whether it is part of a Collection Development project, or just reconfirming what materials are on hand, it is an ongoing practical necessity for libraries.

This session will include project overview, a walk through some of the Inventory options available to a library, how to clean up collection errors found by inventory and lessons learned from the process.

Abigail Baines, Hampshire College, asblo@hampshire.edu
Kevin Collins, CUNY Office of Library Services, kevin.collins@cuny.edu

Usdan Student Center, Alumni Lounge

Voyager Access Reports – Essential Skills

Are you new to creating queries and reports? Do you have an interest in developing Voyager reports but lack a programming background? This session will help you focus on the essential skills necessary to produce accurate results: Analysis (breaking a project into small parts), Data-checking (making sure your results are correct), Organization (setting up your naming conventions so you can easily find and understand what you did a year ago), and Trouble-Shooting (how to figure out what went wrong and where). Plenty of examples will be provided and there will be time for questions.

Lydia Pettis, Cornell University, lp14@cornell.edu

Goldfarb Library, Gardner Jackson Room

Cost-Use and Beyond: Three Years Later Making Even Better Use of UStat (SFX)

A little over three years ago ExLibris released a cost-usage module in UStat. This was serendipitously timed for our library (Mount Holyoke College). Collection Development was gearing up to review our electronic-journal subscriptions and wanted cost-usage data to guide the way. With the help of UStat’s new cost-usage module, I was able to provide them with the actionable data around cost-per-use along with reports and pie-charts based on the data as well as further data gleaned from UStat.

Now, once again Collection Development is looking to review our electronic-journal subscriptions based on cost-use data, and so once again, together with a new colleague, we are looking to UStat and its cost-usage module.

While we are relying on the foundation laid by the previous UStat-cost-use-based review, we are also now making improvements and building onto what was done previously, for example, in fine tuning and speeding up the processes of cost-file naming and creation as well as loading (e.g., with the help of Macro Express). And then jumping off of the module’s exportable cost-use reports, we are augmenting the reports by again looking to UStat to provide us with additional usage data on further/other platforms for those subscriptions deemed to be of high cost-use. We are also now considering the inclusion of JR5 current-year use data for those high-cost-use titles with high other platform usage with possible embargo periods in place. All in all, in the end we will be able to deliver multifaceted actionable data around cost-use to Collection Development in support of their review process in the form of various reports and visuals—and this time enhanced by prior experience and with more detailed data and data across multiple years. Our delivery date to Collection Development is the third week of September so that by ENUG 2015 at the end of October, we look forward to presenting on the completed project.

Sara Colglazier, scolglaz@mtholyoke.edu, Kate Zdepski, kzdepski@mtholyoke.edu, Discovery Services, LITS, Mount Holyoke College

Goldfarb Library, Rapaporte Treasure Hall

2:25-2:45

Coffee Break

2:45-3:00

ELUNA Update – Amira Aaron

Goldfarb Library, Rapaporte Treasure Hall

3:00-3:45

ExLibris Update – Tom Hall

Goldfarb Library, Rapaporte Treasure Hall

3:45-4:00

Break

4:00-5:00

The Yeti of Kauai, What We Learned During Our Alma/Primo Migration, and Other Stories

UConn Libraries went live on Alma and Primo in July 2015. In the months leading up to our go-live date, we formed a team or two, made decisions, learned many new things – and still managed not only to survive, but to keep our sanity. We promise an hour of helpful tips, war stories, embarrassing admissions (with the names changed to protect the guilty), and we-paid-blood-for-this recommendations for those already in implementation, those teetering on the edge, and those watching from afar.

Janice Christopher,  janice.christopher@uconn.edu, Holly Phillips, Univ. of Connecticut

Goldfarb Library, Rapaporte Treasure Hall

5:00

Dining on your own

8:30-9:00

Registration / coffee / networking

9:00-10:00

Breakout Sessions 4

What are you Indexing? RDA, fixed fields, table of contents and more. (A Indexing roundtable)

This session will discuss how and why various fields are being indexed within the Five Colleges catalog. This will include examples of how we use a variety of fixed fields to create material types & languages, mining table of contents (MARC 505) for additional title fields, and other interesting data extracted and added to MARC records. Additional it will discuss the implication of new RDA fields and how they can be used to enhance discoverability and searching via selected indexing. This session will include a presentation followed by an open roundtable on indexing records, with a particular focus on the implications raised by RDA and enhanced MARC records

Steve Bischof, Five Colleges, sbischof@library.umass.edu

Usdan Student Center, Alumni Lounge

Examining the ETD publishing ecosystem: a collaborative perspective

Electronic Theses and Dissertations (ETD) is an essential component of an institutional repository and plays an important role in scholarly communications. Publishing ETD is an institutional effort and requires a number of steps undertaken by various campus units. As such, the process often appears to be a loosely-connected chain. Through examination of the ETD publishing ecosystem, some potential areas for workflow improvement and further collaboration among campus units have been identified. This presentation will share some issues and challenges surrounding the ETD publishing ecosystem, both technical and non-technical, thoughts and suggestions on effective collaboration, and experience on initiating and implementing the changes. The discussion will be based on a platform consisting primarily of DigiTool, Minerva (administrative system), and a set of OCLC services and tools, such as discovery and batch load.

Heather Cai, McGill University, heather.cai@mcgill.ca

Goldfarb Library, Gardner Jackson Room

Alma collaboration roundtable

Goldfarb Library, Rapaporte Treasure Hall

10:00-10:20

Coffee Break

10:20 – 11:05

Breakout Sessions 5

Blacklight Discovery at Columbia University

Demonstration of features and discussion of development process for the implementation of Blacklight discovery solution (running Voyager) at Columbia University. – http://clio.columbia.edu/

Mark Wilson, mw18@columbia.edu, Stuart Marquis, Columbia University

Usdan Student Center, Alumni Lounge

Establishing a Standard Workflow for License Alternatives

The aim of this research is to establish a standard of practice for license alternatives to fill the existing gap in library literature. This is a new concept, but there is enough knowledge of best practices of licensing that will apply to alternatives. Much of the life cycle of electronic resources with and without licenses remains the same; therefore, a workflow can be framed for alternatives. Kansas State University created a standard workflow for managing license alternatives in its management systems Verde and Alma. We based this standard on the differences between licenses and their conventional alternatives, the NISO Shared Electronic Resource Understanding, as well as terms of use without registered or signed agreement. After considering the acquisition and review practices of license alternatives, a discussion of interlibrary loan as well as enforcing terms in the patron community will be offered. Interlibrary loan staff will easily interpret their procedures of Fair Use based on documentation in the ERM.

Christina Geuther, cgeuther@ksu.edu, Kansas State University

Goldfarb Library, Gardner Jackson Room

11:05-11:20

Break

11:20-12:05

Breakout Sessions 6

Circumventing the print daemon – sending Aleph emails from the server

Ten years ago, MIT needed a better solution to sending our circulation notices and letters to vendors. The Aleph print daemon would break down regularly when encountering bad email addresses or a network hiccup while sending. We wrote some scripts to capture XML output meant for the print daemon, run it through a server side script with XSLT processing and a mailer, notify staff with statistics, and leave any problematic letters in a file for the print daemon to retrieve and print out, rather than email. Come hear more details about the use and evolution of these scripts. Code is available through the Developers Network, and has been downloaded by a number of Aleph sites.

Christine Moulen, MIT, orbitee@mit.edu
Anthony Moulen, Harvard University

Usdan Student Center, Alumni Lounge

The Eastern Academic Scholars’ Trust [EAST] – An Update

The Eastern Academic Scholars’ Trust [EAST] is a major new shared print initiative involving 47 academic and research libraries across the Northeast. Funded by the Andrew W. Mellon Foundation and the Davis Educational Foundation and hosted by the Boston Library Consortium, EAST member libraries will collaborate to retain agreed upon titles in their local circulating collections as well as make them available to other EAST members, thereby ensuring continued access to the scholarly record of print monographs and journals. During the two year initial implementation project, EAST libraries will undertake a large scale collection analysis, design and implement a sample-based validation study, secure retentional agreements, plan for future EAST membership and begin to explore reciprocal agreements with other regional and national shared print programs to create a broader network of services. This update will focus on the progress made to date in launching EAST, provide preliminary information on the collection analysis, discuss issues that EAST libraries have raised in relation to shared print retention, and look at ways that EAST can work with members and non-members across the Northeast to maximize access to scholarly materials.

For more information on EAST, please go to https://www.blc.org/east-project

Susan Stearns, Boston Library Consortium, sstearns@blc.org

Goldfarb Library, Gardner Jackson Room

EDI workflows and API ordering

This session will cover the basics of EDI (Electronic Data Interchange) that include data and how to look at it, interpretation of data, and common issues run into by libraries implementing EDI. Also Don will describe API (Application Program Interface) work underway with ExLibris for ALMA customers. A comparison of the two methods will wrap up this session. Don will be available at the ProQuest booth to answer follow-up questions.

Coutts

Goldfarb Library, Farber 2 Classroom

12:05-1:20

Lunch

Usdan Student Center, International Lounge

1:20 – 1:50

Breakout Sessions 7

Enhancing MARC Records for Board and Video Game Collections

HFJ Library at Hampshire College is actively enhancing our catalog records for analog and digital games with further subject headings, number of players, and duration of game in order to implement the cover browse overlay showcased at last year’s ENUG, and provide search fields requested by the college’s game design faculty.

This session will include project overview, walk through of metadata enhancements on example records from the project, and a demonstration of the search interface.

Abigail Baines, Hampshire College, asblo@hampshire.edu

Goldfarb Library, Gardner Jackson Room

Serials Prediction Patterns in ALMA – does it work?

ALMA now provides prediction pattern support to enable you to more easily manage serials. With prediction pattern support, it is possible to create serial items in advance of their receive date based on a prediction template. This capability became available in January 2015. UCONN Health used prediction with Voyager with great success and has now implemented prediction after our ALMA Go Live of July 2015. So how is it working or not working?

Arta Dobbs, dobbs@uchc.edu, Collection Management Librarian, UCONN Health

Usdan Student Center, Alumni Lounge

1:50-2:00

Break

2:00-2:45

Lightning Talks Ray Schwartz (moderator)

A lightning talk is a very short presentation given at a conference. Unlike other presentations, lightning talks last only a few minutes and several will usually be delivered in a single period by different speakers. These lightning talks will last 5 minutes. The presenter may speak to any topic, may use presentation slides or not. Signup begins online during conference registration and continue up until the session itself. Please click on the above link to register.  Please note that lightning talks are there to enable the audience to review as many potentially exciting ideas as possible in a short space of time. You are not there to provide the detail required for them to reproduce your work, you’re there to inspire them to search out your work.

Goldfarb Library, Rapaporte Treasure Hall

2:45-3:30

Informal Networking

Goldfarb Library, Rapaporte Treasure Hall

3:30

End of Conference